[APRA-NW] job opening in Idaho

Betsy Cooper cooperb at reed.edu
Fri Dec 15 13:52:29 PST 2006

Hi to all,
I'm posting this on behalf of Larry Johnson of Albertson College of
Idaho. If you have any questions, please contact him at
LJohnson at albertson.edu

Manager of Advancement Services

Status: Full Time
Department: Development Exempt Status: Exempt
Supervisor’s Title: VP of Advancement Average hours per week: 40

Position Summary
The Manager of Advancement Services manages departmental functions of
data processing, database management, gift processing, word processing,
reporting, systems and software support, training of Advancement Office
staff and scheduling student workers. The Manager of Advancement
Services reports to the Vice President for Advancement.

Essential Functions

General Responsibilities:
• Plans and implements the use of the database of constituents that
includes alumni, friends, corporations and foundations for the
Advancement office.
• Responds to information requests for all advancement programs (alumni
relations, annual fund, public relations and major gifts).
• Enhances the value of the information to Advancement programs by
maintaining high quality updating procedures and report production.

Specific Responsibilities:
• Supervise and evaluate the performance of assigned support staff for
• Provide efficient computerized systems for the entry, storage, viewing
and retrieval of constituent related information. The information will
include biographical, giving, relationship, prospect, gift solicitation
and other information as necessary to support the information needs of
all Advancement programs.
• Develop and document procedures and policies to use the college
system. Assure the quality and accuracy of the information and provide
on-line and report-based access to the information in accordance with
institutional guidelines.
• Work closely with annual fund to enter, maintain and report accurate
and auditable gift and pledge information within the guidelines agreed
upon. Develop regular procedures to reconcile annual fund data.
• Coordinate the management and maintenance of required constituent hard
copy records and files. Develop policies and procedures for filing, use
and cleaning of records.
• Manage and coordinate with the systems administration the availability
of standard and adhoc reports using system tools and any additional
software or system tools recommended by the systems administrator.
• Develop procedures for cross-training specified Advancement Office
staff in the use of the system and production of reports.
• Work closely with Accounting Office to:
o Develop fund/account numbers for use in processing gifts/pledges on
o Provide system feed to Accounting showing all gifts/pledge payments
processed and deposited.
o Provide gift/pledge information as needed.

• Work closely with the Development Research Associate and Boone Fund
Director to develop reports for use in the Prospect Management process
and to support the work of major gifts.
• Act as primary liaison between the Office of Advancement and
Information Technology. Recommend and initiate solutions to data
processing needs and problems, and prioritize those needs. Evaluate
equipment needs and serve as a clearing house for the submission of
equipment requests.
• Supervise the scheduling of student workers; hiring, training and
scheduling of temporary and summer workers; and provision of telephone
back-up for the Advancement Office. Develop office policy for student
• Directs information management within benefactor.
• Prepare Voluntary Support of Education (VSE) Survey.
• Perform additional duties as assigned.

Must perform the essential duties and responsibilities and other duties
as assigned or needed, with or without reasonable accommodation
efficiently and accurately without causing a significant safety threat
to self or others.


• Bachelor's degree required.
• Two to four year's experience in systems support for Advancement or
equivalent experience in a business setting.
• Knowledge and technical abilities to oversee management of information
systems and electronic databases.
• Strong leadership, organizational, managerial, verbal and written
communication skills.
• Ability to develop procedures for electronic systems use.
• Skill to train both technical and non-technical users.
• Skill to maintain a high level of accuracy and attention to detail.
• Skill to lead and support the growth and effectiveness of staff
reporting to the manager.
• Working proficiency in Microsoft Office.
• Ability to interact with other departments with tact and diplomacy.
• Knowledge of CASE, FASB and IRS standards required.
• Knowledge of Benefactor software preferred.

Ergonomic/ Physical Activity and Requirements:
The functions of the position are usually carried out in an office
environment and are usually performed sitting, but may require some
amount of time standing. Some amount of stooping, kneeling, bending,
crouching, lifting, walking, carrying and other movements may be
required as well as lifting up to 30 pounds. Tasks may involve extensive
wrist and hand movements. All individuals are required to be able to
perform these movements without significant risk of injury to themselves
or others.

Additional Requirements:
Travel: Occasional travel required
Attendance: Regular attendance is required.

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