[APRA-NW] Job Posting Portland Community College - Research and
Relationship Management Specialist
nancy.hartman1 at pcc.edu
Mon Jan 25 13:02:47 PST 2016
*For Complete job description, Application and supplemental questions See:
*Research and Relationship Management Specialist *
Under the direction of the PCC Foundation Managing Director, and working
collaboratively with the Development Director, the Research & Relationship
Management Specialist provides strategic research information to help move
prospects through the fund-raising cycle. Maintains the process for
tracking prospects in the fund-raising database and provides training on
the effective use of the system. Plays a critical role in analyzing
development officers' prospect portfolios and assists with prospect
*Responsibility and Duties:*
1.Monitors, identifies, researches, categorizes, and analyzes new and
existing donors and prospects for gift cultivation and solicitation through
review and strategic analysis of media, financial documents, files,
databases, on-line information systems, and other sources.
2.Partners with fundraisers to provide timely, accurate and analytical
information to inform the fundraising process to promote data-driven major
3.Prepares thorough, accurate and concisely written research reports to
include biographical and financial information, potential for philanthropic
support, areas of interest, and affiliations on individuals, as well as
research on corporations and foundations.
4.Regularly runs and monitors reports that reflect development officer
performance and/or prospect information; identify and respond to anomalies
5.Establishes and maintains guidelines for the creation of the department's
products such as profiles, brief bios, etc.
6.Enters and maintains accurate prospect research data in the constituent
database. Recommends acquisition of new research tools and resources and
technologies in partnership with team.
7.Facilitates the assignment of prospects to portfolios, creates portfolios
for new staff and reassigns portfolios for departing staff.
8.Assists front-line fundraising staff in prioritizing prospect portfolios
and encourages the timely review and assignment of newly identified
prospects through re-occurring portfolio review meetings and collaborative
9.Creates and interprets reports from the database to assist development
officers with the management of constituent planning and tracking
10.Provides database training and support to Foundation staff in
coordination with Database Coordinator.
11.Recommends improvements or modifications to the prospect tracking system
12.Assists in developing and maintaining written procedures for prospect
13.Performs other related duties as assigned.
Bachelor's degree in Business, Marketing, Administration, Economics,
Education, Library Science, Information Science, or other related field
(relevant experience may substitute for the degree requirement on a year
for year basis).
Two years of related experience required.
*KNOWLEDGE, SKILLS, AND ABILITIES *
- Donor Bill of Rights, Family Educational Rights and Privacy Act (FERPA),
and the Association of Professional Researchers for Advancement (APRA) Code
- Related federal, state and local regulations;
- Word processing and relational database software;
- Research and analysis techniques;
- Relational databases.
- Data collection, analysis, interpretation and evaluation of information;
- Using electronic and printed reference materials;
- Effectively and accurately communicate both in writing and verbally;
- Working with diverse academic, cultural and ethnic backgrounds of
community college students and staff and other professionals;
- Strong organizational skills and the ability to prioritize projects.
- Locate and interpret financial, philanthropic and biographical
information from a variety of sources;
- Effectively communicate when translating raw data into strategic
- Meet College expectations regarding customer service;
- Manage quality assurance practices in a team oriented work environment;
- Appropriately communicate sensitive information and exercise discretion
in how this information can be shared;
- Manage and prioritize multiple deadlines with short turn-around times.
Knowledge of major gift fundraising and how relationship management and
research supports this function.
Experience using proactive prospecting methodologies and tools such as
constituent list segmentation, data mining, and electronic screenings.
Demonstrated technical competency with Raiser's Edge and expert level Excel
Ability to creatively compile relevant public and institutional information
to assemble comprehensive and accurate work products.
*Nancy Hartman Database Coordinator - Raiser's Edge PCC Foundation Phone:
971-722-4630 Email: **nancy.hartman1 at pcc.edu* <nancy.hartman1 at pcc.edu>
*Everything will be okay in the end. If it is not okay, it is not yet the
end. - Paulo Coelho**Be yourself; everyone else is already taken! ~**Oscar
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